Groups

Groups is the class workspace in the teacher app. Go to /teacher/groups to manage rosters, subjects, Learning Outcomes, student records, shared materials, and progress.

What You Can Do

  • Create, rename, and delete groups
  • Archive classes you no longer teach
  • Give each group a color
  • Add and delete students
  • Add subjects used for filtering records and AI context
  • Create, import, and activate Learning Outcomes by group and subject
  • Open student progress cards
  • Export a gradebook, assessment results, and per-student reports
  • Generate secure Student Portal links
  • Share teaching materials with a group

The Groups List

The + New group button opens a creation modal: name the group and, optionally, tick the subjects you teach it — the same subject list as the group's Subjects tab, changeable later. The new group opens straight on its Students tab.

The list has a filter box and a Date / A-Z sort. Clicking a card opens the group; the card's ... menu holds Archive and Delete.

  • Archiving is for classes you no longer teach: the group keeps every student and record but moves out of the default list and out of group selection in the AI tools. Once anything is archived, an Active / Archived select appears in the toolbar — switch it to find archived groups and Unarchive them from the same menu.
  • Colors — every group card carries a colored square. A color is assigned automatically; hover the square and click it to pick a different one from a palette of twelve. Organization teachers see the color but cannot change it.

Group Tabs

Each group opens into a tabbed workspace:

Tab Use It For
Students Manage students and open progress cards
Learning Outcomes Create, import, edit, activate, deactivate, or remove assigned outcomes
Subjects Add or delete group subjects, and reassign records from one subject to another
Share Link teaching materials to the group and generate Student Portal links
Export Download a gradebook, assessment results, and per-student reports

Rename a group by clicking its name in the group header. Organization teachers cannot create, rename, or delete groups, and the Subjects and Share tabs are admin-managed, so they do not appear for them.

Student Progress Cards

Click a student to see their records in one place:

  • Assessments saved from Assessment generator
  • Graded tests saved from Test grader — shown exactly as in the Test grader (photos, exercise breakdown, grade and points, feedback) and editable in place; editing the grade also updates the linked entry in the student's grades
  • Activity results
  • Manual grades
  • Progress indicators
  • Shared materials where available

Student history can be used as context when generating future assessments.

Learning Outcomes

Learning Outcomes are saved once in a teacher or organization library, then assigned to groups and subjects. Individual teachers manage their library from Account settings > Personalization > Learning outcomes. Organization admins manage the organization library from the Learning Outcomes page in the org navigation.

Inside a group, the Learning Outcomes tab shows the outcomes assigned to that group. You can create a new outcome directly there, import an existing saved outcome, choose the subject scope, and activate or pause each assignment.

A subject can have one active outcome of each type: Teacher goal, School curriculum, and National curriculum. Active outcomes are used automatically by Assessment generator, Lesson planner, Test grader, and activity notes when the selected group and subject match. Inactive outcomes stay saved and can be activated again later.

Organization teachers can view the active outcomes for the classes and subjects they can access, but organization admins manage the organization outcome library and assignments.

Sharing

The Share tab has two parts:

  • Study Materials — link folders or materials from your Teaching Materials library so students in the group can open them in their Student Portal. Use the three-dot menu on any item to set its visibility: folders are Invisible or Accessible; materials are Invisible, Read only, or Editable (editable works for both documents and canvases). Items inside a linked folder are listed individually so each one's visibility can be set on its own.
  • Student Portal access — generate a secure link for each student so they can open their own Student Portal without an account. Set an expiry date when you generate the link; share it by copy or email; renew it when it expires; revoke it any time.

Export

The Export tab produces downloadable documents for the group:

  • Gradebook — every student's grades as a table with a per-student average, for one subject or all subjects, as CSV or PDF.
  • Assessment results — every student's written results in one document, all assessments or a single one by name, as PDF or DOCX.
  • Student report — a full record per student (grades, assessments, and graded tests), all students or just one, as PDF or DOCX.

Organization Teachers

Organization teachers can view assigned groups and only the subjects their admin has granted. They cannot create, rename, delete, or modify groups or students. They can still use assigned groups in teacher workflows where their permissions allow it.

Teaching With It

Groups are the memory of the whole app: everything that comes back — graded tests, assessments, activity results, grades — lands here, and everything that generates reads from here (Learning Outcomes, student history). Keeping active Learning Outcomes current is the single highest-leverage habit in TeachersFlow (Learning Outcomes, every tool), and the Student Portal links give students sight of their own progress — the foundation of a reflection routine (Student self-reflection). The full picture: How TeachersFlow fits together.